Whose personal data (information) do we collect?
Our Community Safety Team collect personal data relating to witnesses, victims, potential victims, alleged offenders and perpetrators of crime and anti-social behaviour. We also collect data on vulnerable and potentially vulnerable individuals.
What personal data do we collect?
Names, addresses, images, family details, descriptions, date of birth, associates, housing tenure, and behaviour of a criminal or anti-social nature.
In addition to collecting personal data, we collect details relating to racial and ethnic origin, health, education, criminal convictions and other offences, known as special category data.
How do we obtain data?
We collect this data direct from individuals, and from the responsible authorities of the South Warwickshire Community Safety Partnership: Warwickshire County Council, Police, Fire & Rescue, Probation and Public Health.
We also collect data from CCTV recordings, other council departments and directly from the community and community and voluntary sector organisations.
What authority do we have to collect and use this information?
We collect this data to protect our communities from harm with the emphasis on the prevention of incidents. We have a duty under the Crime and Disorder Act 1998, and subsequent legislation, to develop and implement strategies to: -
- Prevent and detect crime
- Reduce crime and disorder in the area
- Combat the misuse of drugs, alcohol and other substances
- Reduce re-offending in the area
Our lawful basis for processing personal data is for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Council. We process special category data for reasons of substantial public interest.
Who are we likely to share this information with?
We share personal information with partner agencies. Any sharing of data is undertaken using secure lines of communication or face to face where all parties present are part of, and compliant with, the Warwickshire Information Sharing Protocol. In some cases, we will share information with third parties who are not partner agencies but have an interest in the particular matter. In such a case, we will only share information that is necessary and will ensure that the data is handled confidentially and securely and in accordance with the data protection legislation.
How do we keep this information secure?
Your information is stored securely on a database and document management systems. These have strict password access and usage policies and procedures.
What are your rights
You have the right to access your personal data and to complain if you think your data is being used incorrectly. You may also have other rights, such as to have your data corrected or erased. For full details on your personal data rights, Data Controller and Data Protection Officer’s contact details and further information, please see the main Privacy Notice.
Reviewed: 31 January 2025